Statute Salesian Missionary Foundation „Don Bosco”

GENERAL PROVISIONS

§ 1.
1. The Salesian Missionary Foundation “Don Bosco”, hereinafter referred to as the Foundation, operates under the provisions of the Act of 6 April 1984 on foundations, the Public Benefit and Volunteer Work Act of 24 April 2003 and the provisions of this statute.
2. The foundation was established by a notarial deed of 8 December 2018 (Repertory A number 42220/2018) prepared by the Salesian Mission Office, which is seated in Warsaw.

§ 2.
1. The Foundation have legal personality.
2. The foundation is supervised by the Minister of Internal Affairs and Administration.

§ 3.
The registered seat of the foundation is the Capital City Warsaw.

§ 4.
The area of activity of the Foundation is the area of the Polish Republic, where the extent necessary for the proper implementation purposes, it may also operate outside the borders of the Polish Republic.

§ 5.
1. The Foundation uses a stamp which identifies the Foundation, in accordance with applicable law.
2. The Foundation may use the Foundation’s graphic symbol, after prior approval by the Board of the Foundation.
3. The foundation may award natural and legal persons that have contributed to the Foundation by establishing diplomas, badges, medals of honor, as well as rewarding them with other prizes and awards.

THE OBJECTIVES AND PRINCIPLES OF THE FOUNDATION

§ 6.
The purpose of the Foundation is to:
1. Act on the benefit of the Salesian Missions, as well as the work of the Salesian Society;
2. Provide comprehensive support for the missionaries of the Salesian Family; especially missionaries of the Salesian Society (Salesians);
3. Organize help, including material and spiritual support, for the people in need, from various countries of the world, amongst which the members of the Salesian Family work, including emigrants, and in this: conducting and supporting the activities of religious cult, charitable, social, cultural, educational, caring and humanitarian activities, in the field of health and to reduce poverty;
4. Support the Salesian Family in fulfilling the charisma, in particular youth initiatives;
5. Promote missions and work, which are carried out by the Salesian Family;
6. Work towards the integration and development of the local environment;
7. Support social youth initiatives, especially in the areas of culture, education, equal opportunities, human rights, health care, leisure, sport and recreation, social assistance, environment protection, regional and local development;
8. Promote the development of science, schooling, vocational training, scientific studies, education and upbringing, including supporting and promoting different forms of youth education and educational care activity;
9. Support initiatives related to the religious life, as well as the development of children, youths and their families;
10. Promotion and organization of volunteering;
11. Charity activities;
12. Create infrastructures and equipment needed for statutory activities of the Foundation.

§ 7.
1. The Foundation performs its objectives through public benefit in both its paid and unpaid forms.
2. The Foundation’s unpaid work for public benefit is as follows:
a. Spiritual, cultural and formation support of the Salesian missionaries;
b. providing direct financial, material and organizational support, in order to implement missionary projects, which are consistent with the Foundation’s objectives;
c. providing direct financial, material and organizational support for the education of the missionaries from the Salesian Family;
d. organizing and conducting missionary animations, as well as raising funds and co-financing educational care activities, including organizing leisure activities for children and adolescents as part of the missionary animation. Moreover, its aim is to help families, educational institutions and care centers;
e. promoting the educational system of St. John Bosco;
f. gathering and disseminating information about the Salesian family activities and informing about the activities of the Salesian missionaries, including organizing meetings and conferences in order to disseminate information about voluntary missions, maintaining websites, social-media profiles and publishing activities;
g. setting up and running fundraising services and web applications, as well as creating and promoting broadly understood media information in the press, radio, television, Internet and other mass media;
h. promoting missions and volunteering;
i. maintaining contact with donors and partners and informing them about the missionary activities;
j. running a house for missionaries and volunteers;
k. contributing to the costs related to vacation and health treatment of missionaries derived from the Salesian Family;
l. contributing to the costs related to the travel expenses that the missionary volunteers have (their preparation to leave for a mission and their health treatment);
m. collecting funds and goods to realize the Foundation’s statutory aims;
n. financial support for the missionary activities of the Salesian Society and missionary activities of other Salesian groups;
o. financing investments in order to improve the educational facilities of Salesian missionary works;
p. organizing cultural, educational and scientific events including concerts, workshops, training courses, meetings, symposiums;
q. cooperating with other entities in terms of missions;
r. fundraising and co-financing research and communication activities within the scope defined by the Foundation’s goals and activities for the benefit of missions, people and institutions cooperating with the Foundation;
s. running and supporting publishing activities including publishing books, magazines, publications and audiovisual materials;
t. co-organizing, fundraising and co-financing youth social initiatives and initiatives in favor of young people, especially in the areas of culture, education, school system, equalizing opportunities, human rights, healthcare, leisure, sport and recreation, social assistance, environmental protection, regional and local development;
u. raising funds and co-financing initiatives concerning religion and spiritual development in children and adolescents, as well as their families and co-organizing these initiatives;
v. cooperating with state institutions and private organizations, which are active in the field of the Foundation’s objectives;
w. creating material-financial resources and workspace for the Salesian Missionary Voluntary Service;
x. organizing charity help for the youths of the Salesian missions, their families and the local environment;
y. caring about the functioning of missions (maintaining works associated with missionary aims);
z. ensuring infrastructure and equipment needed for the Foundation’s statutory activities;
aa. the ability to make investments, as part of the implementation of the Foundation’s statutory activities;
bb. creating a statutory fund for the implementation of the Foundation’s statutory activities.
3. The Foundation’s paid work for public benefit is as follows:
a. providing direct financial, material and organizational support in order to implement missionary projects, which are consistent with the Foundation’s objectives;
b. providing direct financial, material and organizational support for the education of the missionaries from the Salesian Family;
c. organizing and conducting missionary animations, as well as raising funds and co-financing educational care activities, including organizing leisure activities for children and adolescents as part of the missionary animation. Moreover, its aim is to help families, educational institutions and care centers;
d. gathering and disseminating information about the Salesian family activities and informing about the activities of the Salesian missionaries, including organizing meetings and conferences in order to disseminate information about the missions, maintaining websites, social-media profiles and publishing activities;
e. setting up and running fundraising services and web applications, as well as creating and promoting broadly understood media information in the press, radio, television, internet and other mass media;
f. contributing to the costs related to the travel expenses that the missionary volunteers have (their preparation to leave for a mission and their health treatment);
g. collecting funds and goods to realize the Foundation’s statutory aims, including the distribution of missionary materials;
h. financing investments in order to improve the educational facilities of Salesian missionary works;
i. organizing cultural, educational and scientific events including concerts, workshops, training courses, meetings, symposiums;
j. fundraising and co-financing research and communication activities within the scope defined by the Foundation’s goals and activities for the benefit of missions, people and institutions cooperating with the Foundation;
k. running and supporting publishing activities including publishing books, magazines, publications and audiovisual materials;
l. co-organizing, fundraising and co-financing youth social initiatives and initiatives in favor of young people, especially in the areas of culture, education, school system, equalizing opportunities, human rights, healthcare, leisure, sport and recreation, social assistance, environmental protection, regional and local development;
m. raising funds and co-financing initiatives concerning religion and spiritual development in children and adolescents, as well as their families and co-organizing these initiatives;
n. creating material-financial resources and workspace for the Salesian Missionary Voluntary Service;
o. running a house for missionaries, volunteers and guests of the Salesian Mission Centre.
§ 8.
1. The Foundation may run a business as an additional activity in relation to the activities of the public benefit, in accordance with applicable law. Business income is used for statutory purposes and to perform public tasks, referred to in the Public Benefit and Volunteer Work Act of law.
2. The Foundation’s Board manages the economic activities. The Foundation’s Board may appoint one of its members or another person to direct the economic activities.

ASSETS OF FOUNDATION

§ 9.
The Foundation assets consist of:
1. founding capital in the amount of PLN 5, 000 (five thousand Polish zloty) as written in the notarial deed;
2. financial resources, movable and immovable property acquired during the term of the Foundation’s activity.

§ 10.
The Foundation’s income may come from:
a. donations, inheritances, bequests, juridical interest;
b. subsidies and grants;
c. public collections;
d. tax deductions from natural or legal persons;
e. income from paid activities of public benefit;
f. economic activities;
g. bank interests and bank deposits;
h. the Foundation’s property income.

§ 11.
1. Decisions regarding accepting the inheritance, bequests, subsidies or donations are made by the Foundation’s Board.
2. Income derived from subsidies, donations, inheritances and legacies may be used to achieve the Foundation’s objectives, only with respect to the will of the heirs.
3. The Foundation cannot accept bequests, subsidies or donations, if at the time of making the decision it is well-known that they are burdened in a way that makes it impossible to benefit from it.
4. If the Foundation is summoned to accept a legacy, the Foundation’s Board will submit a statement of acceptance of the legacy with all its obligations, only if it is obvious, at the time of submitting such a statement, that the inherited assets substantially exceed any possible debt on the legacy.

§ 12.
It is forbidden to:
1. Grant loans or provide security for liabilities with the Foundation’s assets to members of the Foundation’s authorities or the Foundation’s employees, nor to individuals to whom members of the Foundation’s authorities and Foundation’s employees are married, with whom members of the Foundation’s authorities and Foundation’s employees cohabitate, or to whom they are related by consanguinity or by affinity in the direct line, by consanguinity or by affinity in the collateral line up to the second degree, or to whom the authorities or employees are related through adoption, custody or guardianship, hereinafter referred to as “relatives”;
2. Transfer the Foundation’s assets to the Founder, members of the Board and the Council or the employees or their relatives on different principles than apply to third parties, in particular, if such transfer is made gratuitously or on preferential terms;
3. Use the Foundation’s assets for the benefit of the Founder, members of the Board and members of the Council or the employees or their relatives on different principles than apply to third parties, unless such use follows directly Foundation’s or the Founder’s statutory goal;
4. Purchase goods or services from entities whose participants include the Founder, members of the Council and members of the Board or the Foundation’s employees or their relatives, on other terms and conditions than those applicable to third parties or at prices that are higher than market prices.

FOUNDATION BODIES

§ 13.
The Foundation’s bodies consist of the Foundation Council and the Foundation Board.

THE FOUNDATION COUNCIL

§ 14.
1. The Foundation Council, hereinafter referred to as “the Council,” promotes the aims of the Foundation and supervises the activities of the Foundation Board.
2. The Council consists of one to three members appointed by the Founder and by the virtue of the statute Founder.
3. The Founder’s powers are always exercised by the Director of the Salesian Mission Office in Warsaw.

§ 15.
The tasks of the Council include:
a. defining the main directions of the Foundation’s activities;
b. determining the number of Management Board members;
c. appointing and recalling the President and the members of the Foundation Board;
d. undertaking decisions on the employment of the members of the Foundation Board, as well as determining their salary;
e. evaluating the work of the Management Board, accepting annual reports or balance sheets and granting approval of the performance of duties by the members of the Management Board and approving the budget plan;
f. supervising current activities of the Foundation Board;
g. supervising the Foundation’s activities.

§ 16.
1. The Board shall be appointed for a term of three years.
2. At any time, every Board Member may be dismissed by the Founder. In its place the Founder may appoint a new member of the Board.
3. Members of the Foundation’s Council may not be members of the Foundation Board, or be subordinated to Foundation’s work;
4. If a member of the Foundation’s Council is appointed, with its consent, to the Board of the Foundation or if the member of the Foundation’s Council establishes an employment with the Foundation – the membership of such a person, in the Foundation’s Council, is suspended for the duration of the function or the term of employment.
5. The Council elects from their members the Chairman of the Council. The Chairman of the Council directs the work of the Council, represents before third parties, convenes and chairs the Council meetings.

§ 17.
1. The Foundation’s Council meets at least two times a year. A notice convening the meeting may be via email. A confirmation is required for effective notification.
2. The Council of the Foundation is convened by the Chairman of the Council, on one’s own account or at the request of the President of the Board or the Founder. The first Board meeting is convened by the Founder.
3. The President of the Board or another member of the Board, indicated by the President, takes part in the Council meeting.
4. Guest may be invited to take part in Council meetings. However, the guests must be invited by Council members and all the other members of the Council should give consent.

§ 18.
1. The Council passes resolutions by a majority vote, however for the validity of the resolution, the presence of at least two members of the council is required. In the event of a tie, the Chairman of the Council has the casting vote.
2. Voting shall be open ballot, unless any Member of the Council demands a secret ballot.
3. Resolutions should be recorded in minutes and signed by those present at the council meeting.

THE FOUNDATION BOARD

§ 19.
1. The Board of the Foundation, hereinafter referred to as the “Board,” manages the Foundation’s ordinary activities, it controls the Foundation’s assets and represents it before third parties.
2. Board Duties:
a. preparing substantive and financial plans;
b. preparing reports on the activities of the Foundation;
c. managing the Foundation’s assets, however in the case of financial operations beyond the amount of 50 000 PLN, which are not included in the budget plan, must have the approval of the Foundation’s Council;
d. determining the size of employment and the level of their remuneration;
e. accepting donations, inheritances, legacies, bequests and subsidies;
f. awarding diplomas, medals, cash prizes, in-kind prizes and establishing the amount of financial support;
g. making decisions in other matters non-reserved for the competence of the Council.

§ 20.
1. The Council consists of minimum three members.
2. The number of the Board members is established by the Foundation Council.
3. The Foundation Council appoints and dismisses the members of the Foundation Board, including the President of the Foundation.

§ 21.
1. The term of office of the Board members shall be three years.
2. Before the end of the term every member of the Board may be dismissed, at any time, by the Council.

§ 22.
5. The President of the Board manages the work of the Board.
6. The meeting of the Board is convoked according to its needs, not less than once a year. The meetings shall be convened by the President of the Foundation either on its own initiative or at the request of the members of the Board
7. All the members of the Board must be informed about the meeting. The notice convening the meeting may be sent electronically. A confirmation is required for effective notification.

§ 23.
1. The Board passes resolutions by a majority vote, however for the validity of the resolution, the presence of at least three members of the board is required.
2. Voting shall be open ballot, unless any member of the Board demands a secret ballot.
3. Resolutions should be recorded in minutes and signed by those present at the Board meeting.

MANNER OF REPRESENTATION

§ 24.
1. The President of the Board represents the Foundation in external contacts.
2. The President of the Board is entitled to represent the Foundation or two members of the Board acting jointly.

AMENDMENT OF THE STATUTE

§ 25.
The amendment of the Foundation’s statute is made by the Foundation Council, with the consent of the Founder.

LIQUIDATION OF THE FOUNDATION

§ 26.
1. The decision on liquidation of the Foundation is made by the Founder.
2. The decision on liquidation of the Foundation may be made in the following circumstances: fulfillment of aims for which the Foundation has been established and depletion of financial resources and assets of the Foundation.
3. The assets left after the liquidation are to be used for the aims pursued by the Salesian Society – the Province of St. Stanislaw Kostka in Warsaw.

Warsaw, 3 July, 2019


For the Founder:
Priest Jacek Jan Zdzieborski authorized to personally represent the Salesian Mission Office with its seat in Warsaw